In today’s uncertain economy due to the worldwide pandemic crisis, you may still need the best QuickBooks invoice envelope you can use for your small business.
This isn’t always easy, especially if you’re looking for the right type of windowed envelope.
Some people are frustrated because they think that their regular invoice envelopes no longer work when they switch from their accounting software to QuickBooks.
With different software, you generally get different results.
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In fact, you can’t assume that what you get with the QuickBooks online program will be the same with the desktop version.
Also, some people seem to think that an envelope that’s supposed to be compatible with QuickBooks can work with both checks and invoices.
These envelopes can work for some other types of business documents, such as a deposit slip.
However, they may not work with other types with different standard dimensions or with custom form measurements.
You may need a different type of envelope for related products like standard checks and wallet checks.
For bills and coins, you’re better off with coin envelopes.
To make sure you know how to create invoices with QuickBooks, here’s a great video showing you what you have to do:
It’s really not a good idea to fiddle with the design template of the invoice too much before printing.
That way you can be sure the printed addresses align with your envelope windows.
For a proper QuickBooks invoice envelope, you need the following features:
You can go with either the #9 or #10 envelopes.
Usually, the #9 works well enough.
But the #10 offers more room, which you’ll need if you’re putting a #9 return envelope inside.
If you have just 1 window, it should be placed properly and with the right measurements to show the recipient address you print on the invoice itself.
For 2 windows, the other window shows the return address.
Keep in mind that the measurements and placements of the windows can change when you shift from a #9 envelope to a #10.
This will obscure the printing inside, to maintain proper privacy.
Gummed seals can be messy, but they’re great for bulk mailing machines.
If you’re doing things manually, go with a self-seal design.
This can come with the protective cover which you need to peel off first.
Another option can be the flip and seal style, which doesn’t use the protective cover.
This design can be efficient, but it may involve perforations that may fail.
Regardless of the design, the seal must be secure and it must be obvious if anyone tries to tamper with it.
Number per Pack
If you’re running a business that involves sending invoices through the mail, you need to buy lots of these invoice envelopes.
Get at least a pack of 500 envelopes.
Just go with the usual white.
You’re sending an invoice and demanding payment, so you have to be businesslike.
Our TOP 5 QuickBooks Invoice Envelopes
Check out our top 5 recommended invoice envelopes if you’re using QuickBooks:
“Sticky and Secure Envelope”
Our Rating: 4.5
When you’re running a business, it’s a good idea to have lots of these business envelopes around so you don’t waste time buying them too often.
That’s why you should just go with a pack of 500 envelopes at once, since you’re sending invoices to customers all the time.
You won’t regret it with these invoice envelopes from Aimoh, since this set exemplifies what you need from a proper QuickBooks invoice envelope.
#9 Envelope Size
This is a #9 envelope, which means it measures 3⅞ by 8⅞ inches.
You even have enough space for extra documents once you insert the invoice inside.
This uses 24-pound paper, so it won’t easily tear while in the postal system.
You’re reasonably sure this will get where you sent it.
These envelopes have the requisite 2 windows, with the plastic covering for window security.
Both windows are aligned ⅜ of an inch from the envelope’s left edge.
The envelope’s top window is 1-3/16 inches from top to bottom, and 3½ inches wide.
It is set 2 inches from the bottom edge of the envelope.
The envelope’s bottom window is 1 by 4 inches, and it’s set half an inch from the bottom edge.
These windows align with the recipient and return addresses, so you won’t have to use a dry erase marker on the envelope.
Just in case someone tries to peer through the window, you have a dark-blue diamond-like wave pattern acting as your security tint.
This pattern keeps people from reading anything on the invoice inside.
This doesn’t have the traditional gummed seals either.
Instead, you have a self-seal adhesive with a protective cover.
Just people off the cover once you’re ready to seal the envelope.
This adhesive strip runs through the whole length of the peel and seal flap for a super-secure seal.
It just won’t tear or open easily.
On the other hand, it’s secure because it really sticky.
In fact, some people found it too sticky when it gets into their fingers or desk.
The best way to deal with this is to peel off the adhesive cover and then throw it straight to the trash can beside you.
Leaving it on the desk could make it stick to stuff.
“For Efficient Invoicing Process”
Our Rating: 4.5
Now we have another package of 500 mail envelopes with the double window design.
It’s specifically meant for business statements QuickBooks invoices.
In many ways, it’s similar to the Aimoh we mentioned first on this list
The 2 windows are aligned and located ⅜ of an inch from the left edge of the envelope.
The top window measures 1-3/16 inches from top to bottom, and 3½ inches from left to right.
You’ll find the bottom window half an inch down, and it’s set also half an inch from the bottom edge.
This bottom window is 1 inch high and 4 inches long from left to right.
Security Tint with Interwoven Pattern
These security envelopes use 24-pound paper, which is tough enough to withstand the usual rigors of going through the postal service.
It’s opaque enough that it’s not easy to read through it.
The envelope also uses a security tint with an interwoven pattern.
It should obscure any printing on the invoice that some crooked people may try to read through the envelope.
Self- Seal Adhesive
With the self-seal design on these invoice envelopes, it’s no trouble to seal the flap securely.
There isn’t even a peel-off cover to take off, so you reduce the risk of the adhesive getting into your fingers.
You also don’t have a mess of peel-off covers on your desk afterwards.
Instead, the design involves a perforation so you only have to flip the bottom flap and press to seal.
After you’ve sealed the envelope, there isn’t any bit of exposed adhesive that may cause the envelope to stick to other envelopes while in transit.
“For Faster Customer Payments”
Our Rating: 4.5
There are times when you may want to use a different size for your QuickBooks invoice envelope.
Blue Summit gives you the #10 envelope this time, and you also get only 1 window for recipient address.
This is meant to work as a QuickBooks invoice envelope, but not as an envelope for sending QuickBooks checks.
Why #10 Size?
This 4⅛ X 9½ size makes sense if you’re planning on inserting a smaller envelope (a #8 or #9) inside.
That way, when you send your invoice then the customer finds it easier to send their checks in right away.
It eliminates a potential problem that may cause a customer to put off paying your company.
Besides, it’s good PR — you’re doing the customer a favor.
This even has enough room inside to fit in 10 sheets of standard letter-size paper, in case you have the need to include other documents inside.
Why Just 1 Window?
This QuickBooks invoice envelope works if your invoices feature only the recipient address on the statement.
That will then align nicely with the envelope window.
The window position is set of an inch from the left edge and half an inch from the bottom edge.
It measures 1⅛ inches from top to bottom, and 4½ inches from left to right.
Using Printers and Labels
You can then use your printer to print your return address on the envelope.
Just don’t use your laser printer, as the heat will just warp the plastic window covering.
Use an inkjet printer instead.
Or you may want to use special sticker address labels.
That way, you can include an image of your logo and other promotional designs as well.
Strong 24-Pound Paper
This uses durable 24-pound paper, which is typical in these secure envelopes.
The white wove paper also offers a cool and professional vibe.
No Peering Inside
On one will be able to set this against a bright light and read whatever is written on your business statements.
That’s because of the surety tint, which is a dark lining featuring an interwoven pattern that obscures the print inside.
This doesn’t have the gummed adhesive seal that needs moisture.
Instead, you have a self-seal adhesive here with the protective cover.
Peel off the cover and press, and you’re done.
The seal won’t tear or open, so there’s no need for a glue stick.
It makes for fast use, especially with the low-profile flap design.
The wide opening allows you plenty of leeway to stuff the envelope without too much hassle.
“Time-Saver QB Invoice Envelopes”
Our Rating: 4.5
This also offers many of the features you’d expect in your ideal QuickBooks invoice envelope.
You have the usual #9 envelope here with the standard 3⅞ by 8⅞-inch measurements.
The good news is that this comes in a pack of 550 envelopes.
Those extra 50 envelopes can come in handy.
First off, we have 24-pound paper here, so you can expect it not to have any tearing or other similar problems during delivery.
Then there’s the excellent seal.
It offers a secure seal that won’t fail, so you don’t need to tape it close or use a glue stick.
If someone does tear it open, it’ll be obvious.
Finally, you have the security tint that keeps creeps from trying to read what’s inside.
The crisscrossing diagonal lines make a pattern that obscures the printing inside.
It’s also quick and easy to put in your invoices inside.
First of all, the windows here are set in the proper location, and with the right measurements.
The recipient address and the return address all line up nicely with the windows, keeping your frustration to a minimum.
The flap is even designed as a “speed seal” flap, as its dimensions make for simple sealing.
Even the protective cover on the adhesive is wider than the adhesive strip.
That means you can handle the protective cover without the adhesive sticking all over your fingers.
They’re in their usual spots, aligned ⅜ of an inch from the left edge.
The top window is 1-3/16 inches from top to bottom, and 3½ inches wide from left to right.
It’s 2 inches from the bottom edge of the envelope.
The bottom window measures 1 by 4 inches.
You’ll find it half an inch from the bottom edge.
These windows can really save you a lot of time.
“For Prompt Customer Payments”
Our Rating: 4.5
Blue Summit Supplies offers the terrific #9 envelope and the #10 single-window envelop, so now we have the #10 double-window QuickBooks invoice envelope.
It’s a bit roomier than the #9, as this measures 4⅛ by 9½ inches.
That’s half an inch higher and ⅝ of an inch longer.
These invoice envelopes give you more space to include a return envelope, or for extra sheets of paper.
You also get 500 per pack, since you may use this a lot for your business.
The other features are pretty much terrific, if you’re looking for the best QuickBooks invoice envelope around.
Flip and Seal
Here you don’t have the flip and seal enclosure.
It doesn’t need moisture, so you won’t have to lick envelopes all day.
The flip and seal design doesn’t even use a protective cover, which eliminates another step.
It also keeps your fingers from getting sticky.
Sender and Receiver Address Windows
With 2 windows, you can also feature the return address along with the recipient address.
The windows here are a bit different, since you don’t have the same dimensions as the #9.
This time, both windows are aligned exactly half an inch from the left edge.
The top window measures 3½ inches wide, and exactly an inch from top to bottom.
You’ll then find the bottom window ⅝ of an inch from the top window.
This measures 4 inches wide and 1⅛ inches from top to bottom.
It’s set ¾ of an inch from the bottom edge of the envelope.
The seal is very secure, so you can’t open it without leaving evidence of tampering.
It won’t suddenly fail while in transit either.
The material of the envelope is 24-pound paper.
You also get the required security tint to obscure the print inside the envelope.
Conclusion on the Best QuickBooks Invoice Envelope
If you’re running low on funds for payroll for your employees, there are still measures such as the Paycheck Protection Program to your rescue.
That can let you keep your workers on your payroll.
Your business can be eligible for paycheck protection if you have 500 or fewer employees.
The funds you get (with no need for collateral) can be enough to cover 8 weeks of payroll, even including benefits and other expenses.
Use the Right Invoice Envelopes
Of course, it does help if you send invoices to your customers for the products you’ve sold and the services you’ve rendered.
That way, they can pay you on time to keep the cash registers ringing.
So, use the right QuickBooks invoice envelope with your business mailing system so that you can send these invoices efficiently to keep your business running smoothly.